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DRG Expense Report Users

DRG has been implementing a new expense report system (SAP Concur) and September 25th is the Go Live date. How will this impact me is typically the most common question from a user. The following information addresses the impact and what is needed from you.

  • Both expense report systems (current and new) will remain active for a time after the Go Live date of September 25th. This is to ensure that DRG does not miss any charges that post before or after Go Live
  • Key Dates:
    • All credit card charges that post on Wednesday, September 24th and before will need to be processed in the current system and all charges that post on Thursday, September 25th and after will need to be processed in the new system (SAP Concur). Expense reports containing DRG/CP credit card charges need to be submitted by the 10th of the month for charges in the previous month’s statement. Please submit 1 expense report per month for credit card charges.
    • Per Diem and Accountable Plan expenses will continue to be processed in the current system until midnight Thursday, October 2nd. These expenses should be added and processed in the new system (SAP Concur) starting Friday, October 3rd. Expense reports containing per diem or out of pocket expenses to be reimbursed through payroll need to be submitted by or no later than Wednesday 12:00 am CST at the end of the pay period. Any expense report submitted after this deadline will be processed on the next pay period
  • All DRG/CP expense report users will be set up in the new system by end of day Wednesday, September 24th. Use the following link to access the new system.Concur Sign In. If you have trouble logging into the system or functionality issues, please submit an email to support@drgok.com. Include a detailed description of the issue and add a screenshot if needed.
  • Training guides for the new ER system (SAP Concur)have been created for you to reference and are saved within DRGU. Please use the following link. Training Guide

We appreciate your patience during this transition and the goal is to cause little to no impact to you as the user. DRG will provide an update once the current expense report system is closed out

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